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HURLEY PARISH COUNCIL
MINUTES of the Annual Council Meeting held from 7.30pm on Thursday 24 May 2007, at Hurley Hill Village Hall.
PRESENT: Mr Clifford Joseph (Chairman), Cllrs John Addiscott, Mrs Sandra Baker, David Burfitt, David Jarvis, Geoff Hill (arrived at 8.30pm due to a previous meeting), Mrs Kim McLaren, Tom Pratt and Harry Sparrow, Mr Steve Harrington, Mr Chris Westacott.
Mrs Chrissie Robinson (Clerk)
5 Members of the public and Ward Cllrs Mrs M Hunt and Mrs H Wilson who arrived late due to previous meetings.
1 APOLOGIES FOR ABSENCE
Mr A Ramsey HVA sent his apologies as he was away on business. Mr J Iles sent his apologies for being unable to attend the meeting.
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AGENDA ELECTIONS - OPEN FORUM - FORMAL PARISH MEETING
A welcome was extended to the two new Councillors Harrington and Westacott. Mr Joseph thanked the Councillors for all their hard work while he was Chairman and to the Clerk, and extended this to Mr John Iles, for his support over his time as Borough Councillor.
2 07061 Election of Chairman Cllr Addiscott was proposed by Cllr Sparrow and seconded by Cllr Burfitt. Cllr Addiscott was confirmed as Chairman of the Parish Council for the current municipal year and took the Chair, after signing the Declaration of Office.
Cllr Addiscott thanked Mr Joseph on behalf of the Council for his service and for all his expertise on planning given to the Council during his office.
3 07062 Election of Vice Chairman Cllr Sparrow was proposed by Cllr Addiscott and seconded by Cllr Mrs McLaren. Cllr Sparrow was confirmed as Vice Chairman of the Parish Council for the current municipal year, after signing the Declaration of Office.
Cllr Addiscott thanked Cllr Jarvis for his service as Vice Chairman over the years.
Change to Order of Items was proposed and AGREED (Unan) to bring Item 13 forward.
13 07063 CONFIRMATION of APPOINTMENTS of Parish Representatives on other bodies
Berkshire Association of Local Councils (Cllr Hill)
RBWM District Association of Local Councils (Cllrs Mrs Baker & Hill)
Grundons Liaison (Cllrs Mrs Baker, Pratt & Westacott)
LAANC (Cllr Harrington)
Local Access Forum (Cllr Hill)
Planning Stakeholders RBWM (Cllr Burfitt)
White Waltham Airfield Consultative Committee (Cllrs Westacott, Harrington, as deputy)
The Council meeting was adjourned at 7.45pm to commence Open Forum.
4 07064 OPEN FORUM
Mr Steve Mellor speaking for Mr Shanly and Mr Graham Large, a lighting expert, re Grasslands Conditions on the lighting. Mr Graham Large had not had enough time to study the report provided in detail. Standard offices use presence detectors on each floor which only light up when someone moves; with the light going off after midnight. The Standard car park lighting is 12ft high lights to cover many areas over the whole car park. Bollard lights are not a prime source of light as cars block the light. A special meeting was suggested to discuss the lighting details.
Mr S Mellor from Michael Shanly Group re Top Farm. Hall Place Cottages are two cottages but the floor space for the three cottages does not increase as one of these cottages was part of a previously approved planning application as an amendment. The gardens back on to Honey Lane.
Mr A Parker-Swift of Ladye Place. had two Applications, one was for a detached three bay garage for security, building harmoniously. The existing garage is being used as an extension and to be improved. The Applicant believed the reversion to an Elizabethan garden would enhance the area.
Mr Joseph, parking in Hurley. The Film Crew in the car park had closed off part with cones. There are also vans used by canoeists, as well as caravans and buses and Fp.1 has sometimes been blocked. Mr Joseph enquired if they have a license, they can then use the car park. The District Council owns the car park but Mr Joseph thought that the use of cones should be checked. At one time there was a sign banning the commercial vehicles from using the car park.
Cllr Jarvis on Common Land, asked Mr Joseph if the Clayton East document on common land was available. Mr Joseph advised there should be a copy with the Clerk. Anyone who owns common land will have an abstract attached to their deeds. A copy could also be found at the Public Record Office at Kew.
The Chairman thanked the public for attending and closed Open Forum at 8.30 pm
5 07065 DECLARATION OF INTEREST
Cllr Burfitt declared a Personal interest in 07/01096 Meadow Cottage. Cllr Jarvis declared a Personal interest in the Decision Notice of the Littlewick Green Village Hall.
6 07066 PLANNING REPORT
Letter from C Reynolds received: on Ladye Place discussing garages for a listed house.
CURRENT APPLICATIONS: Site visits held prior to the meeting where appropriate.
07/00799 5 East Arms Place Hurley Maidenhead SL6 5LE - rear conservatory
07/00932 5 East Arms Place Hurley Maidenhead SL6 5LE - detached timber summerhouse.
The Clerk had contacted Planning, copy email supplied: but no extension of time was possible. The conservatory covers the width of the house. It was proposed by Cllr Burfitt and seconded by Cllr Pratt then RESOLVED (8 in favour, 2 abstentions), to OBJECT to the Application for a rear conservatory.
It was proposed by Cllr Burfitt and seconded by Cllr McLaren then RESOLVED (9 in favour, 1 abstention), to SUPPORT the Application for a summerhouse.
07/01022 Milton Sandford Wines Ltd The Old Chalk Mine Warren Row Road Warren Row Reading RG10 8QS - Relaxation of condition 2 occupancy restriction of PP 425488 to allow occupancy by parties other than those names in the condition. Site known to Councillors. From the report, it appears this was a technicality because a firm is not named. It seems that use cannot be restricted to one named person but can be restricted to storage of wines. It was noted that the report states it is a removal of a Condition not a relaxation. Highways may be involved with extra traffic.
It was proposed by Cllr Addiscott and seconded by Cllr Mrs McLaren then RESOLVED (Unan), that there is NO OBJECTION for a wine store by a named Company but an OBJECTION for multi occupancy.
07/01023 4 Ashley Hill Place Cockpole Green Wargrave Reading RG10 8NL - construction of a swimming pool. Site visit. It was noted that nobody could see it and it is relatively small, situated on the area recovered from the agricultural land. It is half way down the garden. It was proposed by Cllr McLaren and seconded by Cllr Pratt then RESOLVED (Unan), to SUPPORT the Application for a swimming pool.
07/01055 Ladye Place Hurley High Street Hurley Maidenhead SL6 5NB - detached 3-bay garage, single storey extension and new pedestrian access gate with piers. Site Visit
It was noted that the footprint would increase by the size of the shed on the side 1.5 by 4.5 m. It was proposed by Cllr Burfitt and seconded by Cllr Mrs Baker then RESOLVED (Unan), to SUPPORT the Application for conversion of garage, store, gate and piers.
07/01056 - Ladye Place Hurley High Street Hurley Maidenhead SL6 5NB detached 3 Bay garage, single storey extension and new pedestrian access gate with piers. Listed.
It was proposed by Cllr Burfitt and seconded by Cllr Hill then RESOLVED (Unan), to SUPPORT the Listed Building Application for conversion of garage, store and gate with piers.
The Council had been informed by applicant that the joint applications including the detached garage had been withdrawn.
Change to Order of Items It was proposed and AGREED (Unan) to move two:
07/01219 Ladye Place Hurley High Street Hurley Maidenhead SL6 5NB - detached 3 bay garage. It was suggested it would not harm countryside or activity but is against GB2. It was noted that the garage would be twice the area that would be allowed of 30 sqm. It was proposed by Cllr Burfitt and seconded by Cllr Jarvis then RESOLVED (8 in favour, 1 abstention), to REFUSE the Application for a detached 3 bay garage as contrary to GB2 and F1 - Floodplain and impact on area.
Tree Works 07/01054 Ladye Place Hurley High Street Hurley Maidenhead SL6 5NB - in a conservation area notification to reduce, reshape and deadwood and remove crossed branches of a Horse Chestnut. Reviewed at Site Visit by Cllr Baker. TPO has been attached to the chestnut. It was proposed by Cllr Mrs McLaren and seconded by Cllr Mrs Baker then RESOLVED (Unan), to SUPPORT, subject to the TPO.
07/00635 The Warrener Warren Row Road Warren Row Reading RG10 8QS - construction of a detached stable block incorporating tack, hay and feed stores, wash area and four stalls. HPC Supported. 0507 Amendment of ménage. Previous Site Visit. It was proposed by Cllr Burfitt and seconded by Cllr Pratt then RESOLVED (7 in favour, 1 abstention), to SUPPORT, the amendment.
07/01096 Meadow Cottage Mill Lane Hurley Maidenhead SL6 5ND - side conservatory. Site Visit. It was noted there is no increase in size. It was proposed by Cllr Jarvis and seconded by Cllr Harrington then RESOLVED (8 in favour, 1 abstention), to SUPPORT the Application.
07/01131 Land at Top Farm and 1 and 2 Hall Place Farm Cottages Honey Lane Hurley Maidenhead SL6 6RQ - demolition of 1 & 2 Hall Place Cottages and replacement of Plot 1 (approved 05/01547) with 2 x 3 bed and 1 x 4 bed detached houses with associated parking together with amendments to parking area. Site known to Councillors. Access is the same as previously approved. It was suggested that this change made an enclosed executive cul de sac, in the greenbelt, of private housing. It was proposed by Cllr Burfitt and seconded by Cllr Pratt then RESOLVED (8 in favour, 2 abstentions) to SUPPORT the Application, subject to the Condition that the developer proposes a satisfactory landscaping scheme which integrates the plan into the area.
07/01145 Southdown Shepherds Lane Hurley Maidenhead SL6 5NG - replacement double garage. Recent Site Visit. An increase of 5 m by 7 m. The previous Application was Supported by the Parish Council. It was proposed by Cllr Jarvis and seconded by Cllr Mrs McLaren then RESOLVED (Unan), to SUPPORT the Application.
07/01148 Knowl Hill C of E Primary School Bath Road Knowl Hill Reading RG10 9UX - construction of two timber structures (gazebo and play centre). Site Visit. Their position was between the school and road and not overlooked. It was proposed by Cllr Jarvis and seconded by Cllr Addiscott then RESOLVED (Unan), to SUPPORT the Application.
07/01229 2 Choseley Cottages Lutmans Haven Knowl Hill Reading RG10 9YP - single storey front extension. Site Visit. It was proposed by Cllr Mrs McLaren and seconded by Cllr Pratt then RESOLVED (8 in favour, 2 abstentions), to SUPPORT the Application.
CERTIFICATE OF LAWFULNESS
07/01162 Willow Caravan 9 Hurley Riverside Park Hurley High Street Hurley Maidenhead - Certificate of lawfulness to determine whether the existing detached three sheds are lawful. It was proposed by Cllr Mr McLaren and seconded by Cllr Mrs Baker then RESOLVED (Unan), to defer the decision to the Legal Department.
Amended Application
WITHDRAWN
07/01158 Chapter House Hurley High Street Hurley Maidenhead SL6 5NB - loft conversion with roof infill pending seeing conservationists.
LATE CURRENT APPLICATION: No papers yet for Manor House High Street Hurley.
SPHERE OF MUTUAL INTEREST - Littlewick Green Village Hall Decision papers noted.
DECISIONS
07/00543 Former Grasslands Research Institute Honey Lane Maidenhead - Advertisement - consent to display 4 non-illuminated free standing advertisement boards. Parish Council was not consulted. REFUSED detrimental to public safety near junction.
07/00607 Ladye Place Boathouse Mill Lane Hurley Maidenhead SL6 5ND - 2nd storey extension store/dressing room. 290307 HPC SUPPORTED no increase in footprint. GRANTED 1 Condition 1 Justification.
07/00718 Henley Advertising Ltd The Tilehouse Warren Row Road Warren Row Reading RG10 8QS - two storey side extension. 290307 HPC SUPPORTED. GRANTED 2 Conditions 1 Justification DP3, H14, GB4.
07/00719 The Old Cottage Coronation Road Littlewick Green Maidenhead SL6 3RA - single storey side extension. 290307 HPC SUPPORTED small in size. GRANTED 2 Conditions, samples. 1 Justification 9 policies.
Tree Works
07/0345 The Old Boat House Hurley SL6 5NB - in a Conservation area, notification to fell two Conifers and a group of Ash and Hawthorne and undertake works to a further five Ash trees two Conifers and two Willows. Reviewed by Cllr Burfitt. 10307 HPC SUPPORTED referred a large ash to TO. 260407 NO OBJECTION.
07/00382 Juddmonte House Warren Row Road Wargrave Reading RG10 8NT - consent to fell an Oak and crown reduce and crown clean 2 further Oaks. April - Oaks REFUSED requires reports on subsidence, silver birch/ash can be felled.
07/00612 Juddmonte House Warren Row Road Wargrave Reading RG10 8NT - consent to fell an Oak and crown reduce and crown clean 2 further Oaks. Reviewed by Cllr Mrs Baker. 290307 HPC Supported, noting subsidence suggested, subject to TO. 260507 REFUSED.
0707/00839 Tamarisk New Road Hurley Maidenhead SL6 5LN - in a Conservation area notification to fell a Sycamore reduce the height of a Silver Birch and prune to reshape a Magnolia and a Yew. Reviewed by Cllr Mrs Baker. 260407 HPC Supported. GRANTED.
0700855 Ye Olde Bell Hotel Hurley High Street Hurley Maidenhead SL6 5LX - in a Conservation area notification to fell 5 Leylandii and a Juniper. Reviewed by Cllr Sparrow. 260407 HPC Supported. GRANTED.
ITEMS ON PLANNING Raised by councillors
Common Land Honey Lane. It was suggested the Clerk check with the Insurance Company. No tree surgeon is qualified to provide an annual inspection. The Registered Consultants charge approximate £2000. Cllr Harrington will check on insurance on trees owned by the Burchetts Green Association.
Dell Cottages It was proposed by Cllr Jarvis and seconded by Cllr Sparrow then RESOLVED (Unan), that Cllr Addiscott take the planning aspect up with Mr Lunn.
EAST ARMS monitoring unfinished development items. The Clerk received an email response from RBWM which was read out.
WHITE WALTHAM AIRFIELD: Next meeting at 7pm on 10 July 2007, to be attended by Cllr Westacott.
GRASSLANDS Lighting Schedule will be consider at the Development Meeting in June. A Meeting to be held by Cllrs Addiscott, Burfitt and Sparrow with the Lighting Expert Mr Graham Large on 6 June at Hurley Village Hall. The Clerk to book the meeting.
RBWM Maidenhead Development Control Panel meeting
Next meeting on 30.5.07 and 27 June 2007 in the Council Chamber, Town Hall Maidenhead.
7 07067 CLERKS PROGRESS REPORT
(5 *New Items)
5.3 Parish Paths initiative Re Footpaths
Oak Bench: Cllr Burfitt offered another site for the bench. The Clerk to contact PPI to gain their agreement.
Metal bench: has been ordered, awaiting delivery dates to be arranged for installation.
Plaques: prices for both benches were discussed and rejected.
5.6 *SLCC Meeting. The Clerk requested authorisation to attend the SLCC meeting to be held on 27 June at Bracknell at £47, inc £7 VAT. It was proposed by Cllr Addiscott and seconded by Cllr Burfitt then RESOLVED (Unan), to AGREE to this expense.
5.7 Note: Play Equipment funding in Financial item 11.
8 07068 MINUTES OF PREVIOUS COUNCIL MEETING
The minutes of the meeting held on 26 April 2007 were a correct record subject to a number of minor textural alterations. Members requested the minutes of the meetings of the Annual Parish Assembly Meeting and Parish Council Meeting to be recorded separately. Cllr Addiscott edited the financial report on the Lightmain estimate Item 9 Parish Play Areas.
9 07069 MATTERS ARISING FROM THE MINUTES not covered by Agenda items.
Fir trees on the side of the A4: Cllr Jarvis provided the Clerk with a draft letter to the owners of the common land.
Access into service road to the A4 behind the Telephone Exchange leading to a field for horses. A Site Visit proposed with the planning visits but this was not definitive and another Site Visit will be held.
Hodgedale Lane and Star Lane cycleway The Clerk to contact Ward Cllr Mrs M Hunt, cc Cllr Mrs Wilson.
Speed Limits letter from Cllr Addiscott to be sent, the Clerk requested to send this.
Charity Reports for the APAM: The Clerk received two Charity reports sent late, copies provided for the Councillors, one is in meeting files.
11 07070 FINANCIAL REPORT It was proposed by Cllr Burfitt seconded by Cllr Jarvis then RESOLVED (Unan) to AUTHORISE and APPROVE the Finance Statement.
The monthly report can be viewed at meetings and be available for inspection on request.
Authorised:
Notice board to be cleaned, painted with wood preservative
Bench to be repaired in Knowl Hill Play area awaiting estimate by Mr Bolton.
Fixings for wooden bench to be acquired through Cllr Baker £20
Metal Bench cost £1189, £500 paid by PPI, Installation and delivery costs.
Bench at Littlewick Green opposite the Bus Shelter to be painted with wood preservative.
Honey Lane £2000 (for acquisition costs and budget for any tree works suggested)
Photocopier and fax £100 / wireless for printer.
Section 106 PLAY AREAS funds available to £18,000.00. Awaiting Hurley invoice before sending on to RBWM for reimbursement funding during June.
Section 106 forms for Knowl Hill Play area prepared.
RoSPA Report received and invoiced in Financial. The report identifies problems which have since been rectified, remaining risk is low. The Clerk requested to meet the inspector on site but RoSPA were unable to arrange this. There is a legal requirement for a five year report for next year. Repair required in Hurley to replace roof on one play equipment. The copy of the report was provided to Cllr Addiscott.
11.1 07071 ASSETS REGISTER updated, copies supplied. Authorisation required for items insured to be increased: office equipment to £2000 and please note Notice boards are not listed on schedule. It was suggested a bench in Hurley to be deleted.
Insurance Claim: damage to goalpost and hoop and benches at Knowl Hill. Excess is £150, bench to be repaired may not be claimable but the removed bench may allow a claim. It was suggested that no claim should be pursued as the insurance charge would be increased.
12 07072 CORRESPONDENCE Items received, not covered elsewhere
12.1 Countryside Services on Notice Boards.
12.2 BCC Minerals and Waste. Reviewed by Cllr Pratt
12.3 WDC Village and Borough Design Guides - Consultation under Reg 17 2004 to be adopted by SDP updated guidance Reply by 14 June
12.4 RBWM Local Access Forum - requires representative - Cllr Hill.
14 07073 PARISH PLAY AREAS Knowl Hill and Hurley Item Financial item 11.
Mobile Tour The Clerk provided details on an email for this coming year. Cllr Mrs McLaren asked for the date, which was not supplied.
Vandalisation: Knowl Hill: a tree had been broken. Hurley: 6ft of wooden edging had been removed was to be reattached.
Replacement of roof required in RoSPA Report on one play equipment in Hurley. The Clerk was requested to obtain an estimate. The Ariel rope needs tightening; Mr J Bolton will do this. The Clerk reported most of the work authorised including the ramps has been completed. Part of the platform on the slide still has to be repaired.
Knowl Hill Play Area: Finance Section 106 it was suggested Cllr Mrs Baker and Pratt report on the equipment and an estimate to be obtained. It was further suggested to allow the funding requirement to be in excess of the Section 106 allowance.
The tree stump and broken fence reported by Cllr Sparrow, by the back of the play area, still needs to be removed by MDHA.
Rural Housing: Cllr Baker has details from Arlene Kersley and will contact re the building on the grass area of the Knowl Hill Play Area.
15 07074 HIGHWAYS FOOTPATHS AND COMMON LAND
Rose Lane copy of email on Site Visit provided by the Clerk. Cllr Burfitt was not satisfied as fundings are not available and the road is badly damaged.
Reflectors at East Arms Place on posts. The Clerk contacted Cllr Iles with no response, requested Cllr Burfitt to find out who it was that responded to the request.
16 07075 URGENT ITEMS FOR DECISION/COUNCILLORS ITEMS OF INTEREST
Meeting of the Councillors The Chairman proposed an informal meeting to discuss the format of parish council meetings be held on 12 June at Hurley Village Hall. The Clerk requested to attend, but the members believed it was not necessary.
Laptop Norton cover: Cllr Jarvis requested authorisation for payment of approx. £30 for this years cover. It was AGREED (Unan) to this expense.
Police The Clerk reported that PC Wilkinson is arranging a drop in surgery on 2 June 2007, any advertising in the Parish would be appreciated. Cllr Mrs Baker provided a notice for the Clerk to put in two nearby Notice boards. The suggested date for Hurley Village is 7 July 2007.
Code of Conduct the new form has been emailed to be compared to the old form supplied to Councillors previously. Two copies of the old Code of Conduct and the new Register of Interests, which complies with the new Code of Conduct, were provided by the Clerk to Cllr Addiscott and Cllr McLaren. To be discussed at the next Meeting.
17 7076 DATES OF FUTURE MEETINGS
Site Meeting if required: Sunday 17 June 2007 at 9.30 pm or alter to later if only a few visits.
Next Parish Council Meeting 7.30pm Thursday 21 June 2007 at Gilchrist Thomas Village Hall, Littlewick Green. Proposed dates for meetings to be confirmed.
Next Parish Conference: 7pm on 14 June 2007, Town Hall, Maidenhead, and 10 October 2007.
View Parish Website:
The Chairman closed the meeting at 11.30pm
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